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GUIDES

Guides for running societies and properties right

Practical guides for committees, landlords and property teams - bye-laws, AGMs, audits, maintenance rules, tenant checks, RERA and more.

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TOPIC
26 OF 26 GUIDES
SECURITY13 MIN
ANPR gates for housing societies: a buyer's guide
How ANPR works at a gate, the hardware you need, realistic costs, the privacy position and a vendor checklist.
COMPLIANCE11 MIN
Fire safety NOC for housing societies
Which buildings need a fire NOC, applying and renewing, the inspection, ongoing duties and the penalties for lapses.
SECURITY12 MIN
Guard patrol checkpoint systems: the complete guide
QR, NFC, RFID or GPS — how each checkpoint technology works, what it costs and which suits your layout.
COMPLIANCE12 MIN
Housing society audit checklist
Who must audit, the documents to prepare, the process, the objections auditors raise most, and the rectification report.
GOVERNANCE12 MIN
Housing society bye-laws explained
What bye-laws are, model versus registered, the provisions that matter most, and how amendment actually works.
FINANCE13 MIN
How society maintenance charges are calculated
What maintenance covers, the calculation methods, each charge head explained, and a worked example.
GOVERNANCE12 MIN
How to register a housing society
Which law applies, minimum members, documents, fees, timelines, and what to do at the first general body meeting.
SECURITY11 MIN
How to run night patrol rounds in your society
Route design, frequency, checkpoint placement, supervision without staying awake, and a sample schedule.
LEADS10 MIN
How to score leads from 99acres and MagicBricks
A practical scoring model for portal leads, how the two portals differ, and how to route by score.
FINANCE12 MIN
Legal action for non-payment of maintenance
The lawful recovery path — notices, recovery certificate, interest limits, timelines, and what a society must never do.
GOVERNANCE12 MIN
Managing committee roles and responsibilities
What the chairman, secretary, treasurer and members each own, the legal duties involved, and a handover checklist.
LEADS11 MIN
Managing property portal leads without chaos
One lead inbox, the five-minute rule, follow-up cadences that convert, and reporting on cost per site visit.
FINANCE10 MIN
Non-occupancy charges: rules and caps
What the charge is, where the ten per cent cap comes from, when it applies, exemptions and how to dispute an excess demand.
COMPLIANCE11 MIN
Parking rules in housing societies
Who owns society parking, how allotment should work, what may be charged, and how the recurring disputes get settled.
COMPLIANCE10 MIN
Pet rules in housing societies: what is legal
Whether a society can ban pets, the rules it can legitimately make, owner duties, and a sample policy.
TENANCY13 MIN
Rent agreement guide: clauses and registration
Leave and licence versus lease, the clauses that actually matter, stamp duty and registration, and a pre-signing checklist.
COMPLIANCE11 MIN
RERA compliance for agents and property managers
Agent registration, the obligations that follow, penalties for non-compliance, and what RERA means in practice.
GOVERNANCE13 MIN
RWA election process: rules, notices and steps
Governing rules, the notice and nomination sequence, voting day conduct, counting, and the disputes that derail elections.
TENANCY11 MIN
Security deposit rules in India
How much may be charged, the Model Tenancy Act position, lawful deductions, refund timelines and interest.
FINANCE10 MIN
Sinking fund rules for housing societies
What the fund is for, minimum contribution, how it is calculated, permitted uses and how it should be held.
GOVERNANCE11 MIN
Society AGM checklist with notice formats
Timelines, quorum, notice formats, agenda order, minutes and the filings that follow — as a checklist you can work through.
FINANCE11 MIN
Society transfer charges: rules and limits
What may lawfully be collected on a flat transfer, the caps, the process, and how to handle an excess demand.
COMPLIANCE11 MIN
Structural audit of buildings: rules and process
When a structural audit is mandatory, how it is conducted, what it costs, and how to act on the report.
TENANCY12 MIN
TDS on rent: Sections 194-I and 194-IB explained
Who must deduct, how 194-I and 194-IB differ, current rates and thresholds, deposit and filing, and the penalties.
COMPLIANCE10 MIN
Tenant police verification: process and forms
Whether it is mandatory, how to complete it online or at the station, documents needed, and who is responsible.
TENANCY11 MIN
Tenant screening checklist for landlords
Identity, financial and reference checks, police verification, the red flags that matter, and what to collect before handing keys.

Written for committees, not for search engines

These guides cover the parts of running a housing society that are procedural, statutory, and easy to get wrong: AGM notice periods, audit preparation, transfer charges, police verification, sinking fund rules. They are written to be used by a committee member who has been handed a responsibility and needs to know the sequence.

Cooperative law in India is state-specific, and a society’s own registered bye-laws override any general position. Every guide says so where it matters, names the statute the common rule comes from, and tells you which document to check against. Where we are not certain, we say that rather than rounding it to a confident number.

Frequently asked questions

The guides are researched and maintained by the KeyMatrix team with practitioner input from committee members, CAs and facility professionals, and are updated when rules like GST, TDS or state society regulations change.

The guides explain the commonly applied framework - often anchored in Maharashtra's model bye-laws, which many states mirror - and flag where state rules differ. Always verify your own registered bye-laws and state Act for binding specifics.

No. The guides are practical explainers for committees, landlords and property teams. For disputes, recovery action or registration matters, consult a professional familiar with your state's co-operative and tenancy law.

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